I’ve been using a method of recordkeeping for 10+ years, and today, I get to share it with you. It’s a little different than what you might be used to, but whether you have 20 or 800 employees, this method for safety training records will save you so much time. I’m sure of it.

Have an open mind, because my goal is to blow your mind. Let’s start with the facts.

Fact #1: Safety Training Records are rarely looked at

The only time training records are looked at is during a regulatory inspection, a third-party audit, or if you have a regional corporate safety manager, or following an incident. Following an incident, you definitely want to be able to pull specific training records related to that incident.

Organizing your records doesn’t have to be a ridiculous process.

Fact #2: Regulators prefer paper

They do. It’s just a fact of life. The policy is slowly changing, but no inspector wants to learn your specific computer system. It takes time, it’s frustrating, and in some cases, it means that inspector has a lot more access than they actually need.

Fact #3: Organization counts

Organization really does count. OSHA or any other regulatory body can show up at any time, and you have to be organized. When you have a process and semblance of order, the inspector is less likely to worry about the minor issues. When the paperwork and recordkeeping is chaos, then the little things become bigger issues.

Organize Those Records

Are you overwhelmed by how to organize your records?

If so you aren’t alone. You want to spend your time doing what you do best and we know that’s not filing paperwork, right? It’s stopping injuries from happening in the first place and doing the training that the paperwork is attached to.

That means you need to put a SIMPLE system in place.

Getting organized doesn’t have to be a big complicated system. It can and will be easy using this method. All you need is a few office supplies and a short amount of time to get all of your training documents in order.

Bonus: you’ll really look like a Rockstar when you can simply hand over your organized files to the OSHA investigator.


Consider the current state of affairs as it relates to your training documents. Are they stored in a box? Individually filed? On a virtual system only you can access? What will it look like when that inspector shows up and you have to produce that document? Will it require hours of your time or be a quick blip in your daily routine?

Highlights From This Episode:

  • It’s time to simplify your organization style
  • One simple organization tactic for success
  • Have everything on paper
  • Alphabetical record-keeping isn’t necessary
  • Change your method to save you time

Links Mentioned:


How can you simplify your organization system so you can get back to doing what you do best? Leave a comment below and let us know.

AND don’t forget to share this post with your Safety BFF. They will thank you!

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Hi, I'm Brye (rhymes with sky)!  I am a self-proclaimed safety geek with two decades of general industry safety experience.  Specializing in bringing safety programs to a world-class level and building a safety culture, I have trained and coached many safety managers, just like you, on how to effectively manage workplace safety in the real world.   I would love to help you too.

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